Employee Reminders – Getting Started Guide¶
Employee Reminders is a Slack app that lets you:
- Send bulk messages directly into employees’ Slack DMs (not just in channels)
- Create targeted communication via custom user lists, so messages go only to the relevant groups
- Track acknowledgments — see who has (or hasn’t) engaged with your messages
Installation & Setup¶
Install Employee Reminders¶
- First add Employee Reminders app to Slack.
- If you aren’t admin of your Slack workspace, you may need to request an admin approval for installing the app.
- Once installed, Employee Reminders will appear in your Slack apps.
Test Your Setup¶
- Go to your Dashboard
- Click “New Message” and draft a test message
- Add a button for acknowledgment to the message.
- Send the message to yourself.
- Confirm the DM is delivered to you and that clicking the Acknowledge button registers correctly.
Using Employee Reminders in Practice¶
Create Audience Segment¶
- Create an Audince Segment
- Assign members by copy-pasting or uploading user email addresses
Create & Send a Message¶
- Select the audience segment you want to target.
- Write your message — keep it concise and clear.
- Optionally include an Acknowledge button or custom links
- Choose when to send: immediately or schedule for later.
- Send the message — it will go to each person’s DM, not to a public channel.
Monitor Engagement¶
- Use the dashboard to track:
- Who clicked the acknowledgment button
- Who hasn’t responded yet
- For non-responders, consider follow-ups: resend, escalate, or use another communication channel
Schedule Recurring Reminders¶
- For recurring needs (e.g., monthly policy acknowledgment, quarterly surveys), set up scheduled or recurring messages
- This automates communications and ensures consistency
Best Practices & Tips¶
- Keep the tone human and clear — short, actionable messages perform best
- Limit message frequency — avoid overloading people
- Use acknowledgment buttons — they increase engagement and measurability
- Time your messages well — pick times when people are most likely to read DMs
- Follow up on non-responders — identify who hasn’t responded and send a gentle reminder
- Iterate — review analytics, tweak message content, timing, or lists to improve response rates
Example Workflow¶
Scenario: Quarterly policy update acknowledgment
1. Build a user list of “All employees.”
2. Draft message: “Please read our updated workplace policy. Click I understand once you’ve reviewed it.”
3. Schedule for the first Monday of the quarter.
4. Send.
5. After one week, check acknowledgment rates.
- If many haven’t responded, send a reminder only to that group.
6. Export acknowledgment data for records.
7. Archive the message or mark it as complete.
8. Repeat next quarter.
Support & Resources¶
- Contact support at support@employeereminders.com for help or questions.